Remote Onboarding Guide

Lastly, company security is a necessity, so make sure the new starter is clear with the IT policies and logs on through a secured VPN network. In this article, we look at remote onboarding best practices to help your organisation get it right – and see how Digital Identity Checks could play a key role in your virtual onboarding process. It is vital that managers schedule regular one-on-ones with their new hires, where they can discuss progress, provide space for feedback or get personal and learn to know each other better. Research shows that 72% of new employees find one-on-one meetings with their direct managers to be the most important in the process of onboarding! New hires cannot simply observe how things are done by their colleagues at the office.

Care Check is a leading umbrella body for the Disclosure and Barring Service and has been named one of the top 8 providers for criminal record checks in the UK. Further reading about onboarding is to be found in our complete guide to understand what is onboarding from A to Z. It’ll create a warm environment for the new hire and allow them to rely on a familiar face before making their own connections.

Walk them through the organisational structure

It’s an organisation’s first and foremost chance to make an impression that stays with new joiners for the duration of their careers. There are a million and one ways to conduct onboarding for remote employees that are a part of a global team. Here are a few that we think are particularly important for onboarding offshore team members. At The Scalers, we build software development teams in Bangalore, India, for businesses looking to access a large talent pool and scale at speed. And while building distributed teams is what we do best, none of us anticipated working in a remote setup for well over a year.

When compounded with a lack of company culture, sporadic communication and inefficient software, the physical isolation of remote working can be a recipe for early churn. While a move to remote recruitment can be completed relatively easily, as interviews can be conducted by video calls, creating a great remote onboarding experience is a significant challenge for HR teams. Your brand will need to check this strategy works with a high volume of new hires, too. With the future of work looking hybrid, many companies may be looking at remote onboarding. Whether you’ve been hiring throughout the last year, or you’ve just started recruiting again, it’s important to get onboarding right. It can make us feel anxious and worried, and joining a company remotely can be even harder on employees.

Remote Onboarding of Employees: Best Practices & Software

The first task you should complete is getting their employment contract signed. That should be done soon after they’ve accepted the offer (no more than two days, or they’ll start wondering what has happened). And if you want to find out more about onboarding, check out our best onboarding practices guide. Introduce them to their team members and key stakeholders and wherever possible make this face-to-face.

If you nail this process, they will have already formed some connections and feel safe enough to ask for assistance when needed. They’ll already feel a strong connection to your organisation and a sense of belonging. I believe the onboarding process is super important in each and every organization.

Help your new employee to get started with the right tech

It’s all about doing what’s best for the individual, and affirming and reaffirming to the new hire that it’s going to take time for them to get up-to-speed with their more experienced colleagues. Someone they can rely on to guide them through these first crucial new weeks as they get used to their new work environment. Knowing where the kitchen is and the best place to grab a coffee or lunch nearby is almost as important as having login details for the internal database. With most employ­ees now work­ing from home due to the impact of COVID-19, imple­ment­ing a smooth remote-employ­ee onboard­ing is more impor­tant than ever. Accord­ing to a recent report, tal­ent scarci­ty and high staff turnover are among the biggest chal­lenges organ­i­sa­tions face in 2022, so it’s more imper­a­tive than ever for com­pa­nies to retain employees. This establishes a relationship between the new remote employee and the manager straight away.

best practices for onboarding remote employees

Much like everything else in the modern business world, automation is here to stay. However, as you’re hiring a person, there’s only so much of the employee onboarding checklist you can automate, with onboarding best practices advocating for a personalised, hands-on experience. While technology can help to streamline and automate the certain process, people should always come first, even if this will use up the time and budget of your HR team. Whatever the context, businesses of all sizes are finding creative ways to onboard remote workers. Below are some tips to ensure your remote onboarding process is a success.

Hiring Tech Talent: Answers to the Top 5 Challenging Questions of Recruiters

As a manager, it’s your job to facilitate relationships with your new remote employees. Onboarding remote employees is completely different from onboarding employees in person, so the approach you adopt and the processes you implement need to reflect this. We hope that after reading this, you understand why every company needs a strong onboarding process.

  • And the activities outlined above should be extended to the team straight away.
  • With this comes the feeling of being isolated and not knowing who to ask for feedback and help.
  • From starting meetings with icebreaker questions to playing virtual games, there are lots of ways you can foster team bonding and help remote employees feel more connected.
  • You can use various strategies to collect feedback, from distributing surveys via email to directly requesting it during one-on-one or team check-ins.
  • Toptal, a 10-year-old online professional talent services platform that has always had remote onboarding, also has multiple new hires start on the same day.

According to Live Career’s 2021 Study, half of remote workers feel that they don’t get the same amount of feedback they would receive in the office. Remember your onboarding plan with the milestones for measuring success? Make sure you actually communicate to your new hires how they’re doing in terms of hitting those targets. Tell them in which areas they’re being successful and what can be improved. In this article, we discuss the challenges of onboarding remote employees and suggest 10 key things that will improve your process and ensure that your company is at the top of its game.

Taking breaks prevents burnout, improves mental health, and increases job satisfaction. It also gives those who get distracted easily something to look forward to, which can help them stay focused and get more done during work hours. Digitalising documents and using services such as DocuSign will help you speed up this process. By leveraging the right technologies you can make the process a breeze for both parties, decreasing the burden on your HR team and leaving new hires with a strong first impression. You’ll stand apart from the crowd as a modern, forward-thinking employer able to seamlessly adapt in the face of change.

Creating group projects for remote employees, it forms relationships between the new employees and other colleagues. Meaning the more confident they feel, the more likely they are to contribute their suggestions and ideas in group meetings. By setting up the remote employee with a buddy, this buddy can be their point of call to answer any issues they may have. The employee may feel too awkward or shy to ask multiple questions to their manager. But with a buddy, they might feel more comfortable asking more questions. Providing new employees with the necessary tools and resources, such as software, hardware, and documentation, is essential to help them perform their job duties effectively.